Academic Planning Worksheet

This planner is meant to help students visualize their current place along their academic path. To utilize their planner is not a requirement but is highly encouraged.  

Class Registration Help

This form is intended to help students, faculty, and advisors prepare for class registration. This form can help with requesting “Department Consent”, resolving holds on an account, seeking exceptions from prerequisites, and more.

Late Registration for a Course

This hyperlink will lead you to the “Special Academic Requests” form. Here is where students can submit a request to register for a course past the add/drop deadline found on the Academic Calendar.

Process: 

1. Student emails the instructor and CCs busch-academic-services@cua.edu  with the request.
   • The request must include a description for a legitimate reason for why the student is registering late. 
2. The instructor may agree or deny the request.  If approved, then:
   • The associate dean then determines if the student had a legitimate reason for late registration.
   • If the associate dean approves, Academic Services forwards requests to Undergraduate or Graduate Dean:
     1. Dr. Lynn Mayer (for undergraduate students)
     2. Dr. J. Steven Brown (for graduate students)
   • If approval is granted, then Academic Services will enter permission and notify the student to enroll.
3. If approval is granted and either 1) a course swap is required, or 2) the course is dynamically dated, then Enrollment Services must be notified.
   • Course swaps -- When the situation warrants a course swap (i.e., a late drop replaced by late add), the approval from Dr. Mayer or Dr. Brown must be forwarded to cua-enrollmentservices@cua.edu for processing.  Students do not have access to complete a swap transaction after the deadline without incurring a “W” for the dropped course.
   • Note: Swaps are only applicable when a student is switching from one section of a course to another or from one level of a course to another (i.e., math and language courses).
   • Dynamically dated courses -- When the course involved is dynamically dated, approval from Dr. Mayer or Dr. Brown must be forwarded to cua-enrollmentservices@cua.edu for processing.  Permission Time Period permissions will not override deadlines on dynamically dated courses.

Internship for Credit Application

Students requesting credit for a current internship should look to this guide for assistance on how to properly apply. The application process takes place primarily through Handshake.

Process: 

• Students must apply on Handshake 
  • Following this guide

Questions can be sent to the Office of Career Development

Consortium Courses

Students requesting to take consortium courses are encouraged to visit this webpage for more information on how to apply. Catholic University students enrolled in an approved on-campus program leading to a degree who need a course not offered at Catholic University to complete degree requirements may select from the combined offerings of the institutions mentioned on the web page above which best meets their needs. Enrollment in the course will be processed by the Office of Enrollment Services. Catholic University students enrolling in courses through the consortium will not need to apply for admittance to the other consortium institution.

Process: 

1. Students are to find a college with their desired course using the Catholic University Consortium Registration Page.
2. Students must complete both forms: 
   1. Consortium Registration Form
   2. Consortium Request Form: Statement of Need 
3. The student is responsible for obtaining the appropriate academic approvals and returning the forms to the Consortium Coordinator in the Office of Enrollment Services (W200 Fr. O'Connell Hall) prior to Catholic University's add/drop deadline, as indicated on the Academic Calendar.
4. Students should show, but not give, their copy of the Consortium Registration form to the course instructor, and keep their copy.

Request for Incomplete - download for fillable form

Must be received in the Dean’s office no later than the last day to submit grades for the semester/term. If approved, the Dean’s office will enter the “I” grade in Cardinal Station. Note: This form is for business courses ONLY. Contact the dean's office of the course for non-business courses.

Process: 

1. The instructor determines a student meets conditions for an Incomplete:
   • The student is unable to complete coursework for legitimate reasons.  The instructor may request documentation from the student to support the judgement. 
   • The student is currently passing the course.
2. The instructor and student determine what work must be turned in to complete the course and the specific due date. 
3. Instructor and student complete the Request for Incomplete and submit to Academic Services.
4. Upon approval, the grade of “I” will be entered by Academic Services for the current semester.
5. After the remaining work is submitted, the instructor submits the Disposition of Incomplete Form by the agreed due date.

1. Fill out the Registration Status Change Form with course information. 
2. Email to Academic Services. 
3. Associate dean approves and forwards form to Enrollment Services. 
   1. Do not inform the instructor that you are changing to pass/fail. 

Withdraw: A form is not required to Withdraw.

Students complete this independently on Cardinal Station. Please refer to this guide for directions on how to withdraw from a course. 

Process: 

1. Check the Academic Calendar for the add/drop or withdraw deadline.
   1. Add/drop deadline is typically after 2 weeks of the semester. 
   2. Withdraw deadline is typically after 10 weeks of the semester.
2. Dropping a course is done through Cardinal Station, see this guide.

Retroactive Course Drop or Withdrawal

This hyperlink will lead you to the “Special Academic Requests” form. Here is where students can request to retroactively drop or withdraw from a course after deadlines have passed. Please view the Academic Calendar to be aware of deadlines.

Process:

1. Student emails Academic Services to request late drop. 
2. Academic Services verifies that the student attempted and was unable to drop courses due to legitimate reasons. 
3. If approved, Academic Services forwards student requests to Enrollment Services for processing.

Change to Audit

Students wishing to audit a course(s) must first register via Cardinal Station. Once registered, the student must complete and submit the Registration Status Change form to their Associate Dean’s office to request that their grading status be changed to audit.

If the Associate Dean signs off on the change to audit, the form will be forwarded by the Dean’s office to Enrollment services for processing. Upon receipt of the form and memo, the student’s grading basis will be changed to audit.

Auditors are required to attend a minimum of one-half (½) of the class sessions. If this requirement is not met, the Office of Enrollment Services may, solely upon notice of the instructor of insufficient attendance, delete the course from the student’s record. Charges for the course will not be refunded, even if the auditor fails to attend the course.

Process: 

1. Student must register course through Cardinal Station 
2. Student’s submit the Registration Status Change Form to Associate Dean’s office to change to audit
   1. The Dean’s office will forward the form to the Enrollment Services office
3. Students sign, date, scan, and submit the form to busch-academic-services@cua.edu.

Students are automatically given permission to overelect if:

1. The student's cumulative GPA is above 3.0 or
2. The student's cumulative GPA falls below 3.0 but have completed 90 credit-hours (senior status) with a cumulative GPA of 2.0 or higher.

Students whose cumulative GPA falls below 3.0 but who have a semester GPA of 3.0 or higher in the semester immediately prior to this request (having completed at least 15 credit-hours of non-Pass/Fail courses in the prior semester) may request for permission to overelect to the Associate Dean of Students, Dr. Kim. To apply for the exception to overelect without a 3.0 cumulative GPA, please complete this form. Students who qualify to overlect under criteria a) or b) above are automatically granted permission in Cardinal Station.

Overelect Form

Students superelecting must submit the Special Academic Request form.

Exceed Summer Course Limit

This hyperlink will lead you to the “Special Academic Requests” form. Here is where students can request to exceed their summer course limit. Please note that the limit for Catholic University courses taken over the summer is 4 courses and the limit for off-campus courses is 2 courses.

Exceed 18 Credit Hours

This hyperlink will lead you to the “Special Academic Requests” form. Here is where students can request to exceed their 18 credit hour limit as a full time student in the fall or spring semester.

Declare/Change Specialization in Business Major

Please note that this form is for any change requests (removing or adding a major/specialization). To learn how to view your current academic plan, check this "How To": https://tinyurl.com/degree-program

Academic Services will process whatever is submitted in this form and update your Cardinal Station account based on your request. 

The Busch School of Business offers two degrees with many options.

You can view your degree, major, specialization, and/or minors on Cardinal Station (tinyurl.com/expected-graduation)

Addition/Removal of a NON-Business Minor

All available options are listed here.

BUSINESS STUDENTS:

Please complete the form below. ANY minor request for a business student can be completed by using this form.

Business students may complete minors or certificates offered by the Busch School or other schools at the University. Business students must follow specific requirements for business minors/certificates. The requirements for business minors/certificates are listed on the Undergraduate Announcements and on the Busch School website.

Please review your academic program/plan to ensure you have the proper space to fit in a minor before submitting this form.

NON-BUSINESS STUDENTS:

Please contact your school's Dean's Office to make changes to your Cardinal Station.

Process:

1. Students should complete this form to request a change of minor (addition or removal).
2. Academic Services processes requests within a few business days and email you to confirm the change. 
3. The update will be available to see in Cardinal Station, see this “How To Check Your Program Plan”.

Double Major Application (Specialization + Major Outside of Busch School)

Students seeking to “double major” within the Busch School are encouraged to double-specialize. 

Students seeking to double major with a major outside of the Busch School are asked to complete the above form. Double major should be approved by the beginning of the student’s junior year. Applications will be effective dated for the start of the semester following approval by both deans.

Request for Substitution for Requirement

This form should be used in only 2 cases:

1. Approval for study abroad courses to meet degree requirements or
2. Specialization course substitutes which have already been approved by the area director. If the request has not been approved by the area director, please contact them first to get approval.

Note: only liberal arts substitutions will be considered if the course is being taken while studying abroad.
If you would like to take a liberal arts course that is not a degree requirement, nor an approved liberal arts elective, you can only take it as a Free Elective. The form does not need to be completed to register for a Free Elective.

Expected Graduation Term Change Request

This form is intended for students seeking to change their expected graduation term. Before submitting this form, be sure to verify your expected graduation term by following the instructions on this guide. 

Final Exam Conflict

To resolve a Final Exam conflict, this form must be completed 14 calendar days before the last day of classes. Final Exam conflicts include but are not limited to:

• Three or more exams scheduled for one day.
• Two or more exams scheduled for the same time period.

Academic Services will email you and the instructor(s) to set up an accommodation. It will be up to you and the instructor to set up an alternative date for the exam.

Process: 

1. Students should review and follow the procedure outlined in Section II: Policy of the University Final Exam Policy. For the purposes of summary only, please view the following unofficial steps: 
2. Students should notify their Associate Dean no later than fourteen calendar days before the last day of class. 
   1. In the case of a serious illness or family emergency on the date of the scheduled final exam(s), the student should immediately notify their Associate Dean and the Dean of Students. 
   2. Students representing the University in athletic or other events during finals week must work with the Athletics Department and Associate Dean to deal with any conflicts. 
3. The Associate Dean will work with the student and instructor to reschedule the exam(s) for the course with the lowest enrollment. 

Special Academic Requests

This form is meant to submit special academic requests (other than course substitutions) to the Associate Dean of Students of the Busch School of Business. To request course substitutions, please visit the Class Substitution Requests and Corrections for Advisement Report form above.

 If you have any questions, please email busch-academic-services@cua.edu

Follow the guidelines below to prepare the best request:

You MUST submit a detailed request.  Be specific, use full sentences, use correct capitalization, etc.  The details you include should allow the reader to understand all the details of your case.  This form should "stand-alone" by including all relevant details for the reader to approve/deny your request.

**This form is NOT used to request permission for classes or course substitutions.  To request permission for classes visit the Class Registration Help form above. **

Study Abroad Application

Study Abroad forms will become accessible on this webpage after you begin your abroad application at the link above. For more information about study abroad, visit https://cuabroad.catholic.edu.

Process:

1. Attend an informational meeting for your selected program 
2. See the prerequisites for traveling abroad for your specific program 
3. Apply to your selected program 
4. If area director approval is needed: 
   1. Courses should go through the Transfer Credit Process
   2. After the student IS approved student should ask Area Director for special permission
      1. A student could possibly save themselves time and effort by asking an Area Director, WOULD you give permission IF the courses are deemed equivalent?

Transfer Between Schools

Students seeking to transfer from the Busch School of Business to another School are asked to complete only section one of the application, then email a scanned copy to Academic Services.

Process to Leave Busch School: 

1. Submit Transfer between Schools form to Academic Services. 
   1. Academic Services will approve and send to Dean of the program you plan to join, such as the School of Theology. 
   2. That school will submit to Enrollment Services to process.

Process to Join Busch School:

1. Submit Transfer between Schools form to your current school’s Dean’s Office, such as Arts and Sciences.
   1. Your Dean will submit the form to the Busch School. 
   2. The Busch School will approve and submit to Enrollment Services to process.
2. You will receive an email from Academic Services when your paperwork is processed.  This welcome email will include key contact information for the Busch School and a Faculty Advisor.

Restrictions/Requirements: 

• The Associate Dean must grant approval for students to join the school. 

Arts and Sciences: Forms and Requests

The forms and requests above only apply to students in the School of Arts and Sciences. For forms and requests outside of Arts and Sciences, please contact the appropriate school or department.

Arts & Sciences: How-to-Guide

This guide is intended to help students with any questions about how to fill out the above forms and requests.